Data Capturing Solution
Nexify’s Data Capturing Solution securely extracts data from diverse sources using various tools. It meets HKSAR Government security standards by encrypting captured data instantly and leaving no trace on the capturing device, ensuring the utmost protection for sensitive information.
| Data Sources | Data Capturing Solution / Tools | |||
|---|---|---|---|---|
| Paper Document | Scanning Solution - NEXSCAN | |||
| Printed Characters on Image | OCR Engine | |||
| Emails and email attachments | Email Capturing Tool | |||
| Voice | Speech to Text Engine | |||
| Photos / Image / Audio / Video | Mobile Application | |||
| Social Media | Text Analytics Tool | |||
| IOT Device | API Integration |
Nexify offers scanning solutions that encompass document imaging, capturing, and retrieval functionalities. These solutions are specifically designed to assist companies in improving their overall record management, accessibility, and maintenance processes for both digital and paper-based documents.
Transform high volumes of paper documents into digital records
Reduce costs spent on paper storage
Comply with government-set retention and reporting requirements
Integrate with document and records management systems
Easily access digital files with search, edit, and share functions
With our versatile set of scanning tools, we are able to offer a wide range of scanning services tailored to suit different types of documents.
Provide traditional scanning service for reports, forms, and documents
Scan documents to a Document Management System (DMS), offering an additional data storage platform to access the scanned files
Utilize OCR Engine for scanning printed characters on images
Utilize OMR Engine for scanning questionnaires, feedback forms, MC sheets, and similar documents
Email Capturing Tool
Email Capturing Tool allows users to seamlessly preserve emails and their attachments as formatted records within our Document Management Solution or Electronic Records Keeping System. This tool efficiently captures all relevant index fields, including email subject, send and receive dates, sender and receiver information, and more. By capturing these key details, users can easily locate related documents, ensuring quick and convenient retrieval.
Our Email Capturing Tool is compatible with popular email clients such as Lotus Notes and Outlook.
Speech to Text Engine
To comprehend the content of audio and voice recordings, the utilization of a Speech to Text Engine is necessary to transcribe the audio into written text for subsequent processing. Distinguishing itself from others, our speech to text engine offers support for both cloud-based and on-premises deployment, thereby addressing security concerns effectively.
Our Instant Messaging Solution, NEXCHAT, and CHATBOT Solution are seamlessly integrated with the Speech to Text Engine. Through conversational responses, these solutions can deliver personalized suggestions, respond to queries, process orders, and more. This integration paves the way for a novel and adaptable user experience, fostering innovation and flexibility.
Text Analytics Tool
By employing a Text Analytics Tool in conjunction with natural language processing algorithms, it becomes possible to extract and analyze the underlying meaning of text found in emails, documents, reports, online reviews, survey results, and various other forms of feedback. This powerful combination enables the identification of keywords, topics, categories, semantics, and tags from vast amounts of textual data, encompassing millions of entries.
The Knowledge Management Module of our document management solution, NEXTORE, incorporates advanced features such as Text Analytics, Machine Learning, and Artificial Intelligence. These functionalities enable the module to perform a range of functions, including:
Auto Tagging
Apply tags to documents by selecting meaningful keywords
Intelligent Search
Enrich search results with related wordings through an A.I. engine
Smart Filing
Category documents into multiple dimensions using a pre-defined taxonomy
